Back up your wallet against work-related travel mishaps
We hope you’re able to take time to unwind on vacation and soak up every relaxing moment. But sometimes duty calls, whether you’re working during your trip or need to cancel your vacation for work reasons.
What if you lose your work laptop in the airport? Or what if your boss asks you to work during your scheduled vacation? You never know when your job may affect your trip — but if it does, our business trip insurance can help alleviate unexpected costs.
Top benefits of our business travel insurance
Cancel for business reasons upgrade available
Protection for your work phone and laptop with our baggage upgrade
Access to our 24/7 travel assistance team
What’s business travel insurance?
Whether you're jet-setting for a crucial meeting or sneaking in some personal time with your work laptop in tow, business trip insurance can have your back. It can reimburse you if your flights get delayed, your luggage goes AWOL, or you have a medical emergency — and more. Plus, the best business travel insurance for your trip will offer coverage if you need to cancel because of work reasons. With reliable coverage, you can breathe easier while blending business with leisure, knowing you may have financial support to fall back on.
Why would I need business travel insurance?
No matter what kind of trip you’re taking, business trip insurance can save your wallet if work gets in the way of your travel plans. Here are a few scenarios where our business coverage is extra handy:
You’re a small business owner sending your employee on a business trip
Need your assistant to attend an international conference or want to send your office manager to an out-of-state workshop? As a small business owner, getting travel insurance for your employees is a smart way to protect both your workers and your business on their trip.
Why? You never know what potential travel issues your employee could face, like medical emergencies, trip cancellations, or lost luggage — and these expenses could fall on your finances as the business owner. Investing in the best business travel insurance for your employee’s trip helps to secure your wallet and shows that you care about your team's safety and success, helping them stay focused and productive. And don’t forget to consider business travel insurance for yourself if you’re the one going on the work trip!
You’re an independent contractor going on a business trip
Attending a client meeting to discuss project details or visiting a project site to oversee progress? You may be hoping the company you do freelance work for will provide corporate travel insurance on your next business trip. But as an independent contractor, there’s a good chance the companies you work with don’t have travel insurance plans in place for you.
So, what happens if you travel for work without coverage? You could be paying for potential changes of plans on your own — even if the company you work with requires you to travel. This means if you get sick while you’re away, miss your connecting flight, or lose your luggage, the cost likely falls on your finances. Business travel insurance benefits can provide coverage for these costs and more — so you can feel a bit more at ease on your work trip and focus on your tasks ahead.
You’re going on a personal vacation but need to work while you’re there
If you’re taking time off but need to complete a few work tasks while you’re away, you’re likely traveling with your business laptop and smartphone. So, what happens if your business belongings get lost, stolen, or damaged?
Not only will you be unable to work on vacation, but you may also be left paying for the cost of your expensive electronic device — even if it’s a company device. International business travel insurance with electronic device protection can reimburse you if your work belongings are compromised, so you can get back to work — and enjoying your vacation — sooner.
You’re going on a personal vacation but may need to cancel for work reasons
Whether a deadline is moved up or your boss schedules a last-minute mandatory meeting, there’s a chance you may need to skip your vacation to stay at the office.
If you can’t make your trip, you could lose nonrefundable payments you’ve already made — unless you have business travel insurance that offers coverage for trip cancellation for work reasons. With the right coverage for your trip, you can cancel for eligible business reasons and could receive reimbursement for your nonrefundable prepaid trip expenses.
What are the benefits of Travelex's business travel insurance?
Our base plans with the trip cancellation benefit included (Essential, Advantage, and Ultimate) can provide coverage if you need to cancel for one of these work reasons:
- Your employer permanently transfers you 250 miles or more from your current primary residence.
- You’re laid off or involuntarily terminated more than 14 days after your policy’s effective date. (To be eligible for this coverage, you must have been continuously employed with the same employer for one year prior to the termination or layoff. This doesn’t apply if you’re self-employed, temporarily employed, or an independent contractor.)
How our cancel for business reasons upgrade can help all kinds of workers
Want to be able to cancel your trip for other work reasons? If you purchase our Ultimate plan, you can add our optional cancel for business reasons upgrade to your policy for more flexible cancellation.
If you purchase this upgrade prior to or within 21 days of your initial trip payment, we can reimburse you up to 100% of your insured trip cost ($10,000 maximum) for eligible cancellation reasons.
Eligible reasons for our cancel for business reasons upgrade are:
- You’re required to work during your trip. You must have a notarized written statement from your work that shows they revoked your previously approved time off.
- Your workplace is rendered unsuitable for business because of a burglary, fire, flood, volcano, earthquake, hurricane, or other natural disaster, and you’re required to work as a result.
- You’re directly involved in the merger of your employer with another company or the acquisition of your employer by another company.
Does Travelex offer laptop travel insurance for business travelers?
Yes, you can have business travel insurance for your electronic and professional equipment with our baggage upgrade. It’s available on our Essential, Advantage, Ultimate, and Travel Med Go plans.
With this upgrade, we can pay you up to the eligible amount if your laptop, cell phone, or other professional equipment is lost, stolen, or damaged while traveling with you — as long as you did your best to protect, save, and recover your item at all times. The most we can pay for cameras, camera equipment, and digital or electronic equipment and media is $1,500, and we may instead pay to repair or replace it.
We’ll determine the value of the item based on its actual cash value or replacement cost (whichever is less). So, it’s important to gather all your receipts before traveling in case you need proof of the item’s value. If you lose more than one item — like if someone stole your suitcase that had your work laptop and smartphone inside — we’ll consider it to be one total combined loss, rather than pay the benefit for each item.
Here's what to do to be eligible for our laptop travel insurance coverage:
- Report the incident ASAP to local authorities and obtain a written report of the loss.
- Take reasonable steps to protect your belongings from further damage and make temporary repairs when necessary.
We’ll reimburse you for these eligible expenses, but we won’t pay for further damage if you fail to protect your laptop or other work item. Remember the upgrade requirements before you depart so your laptop travel insurance coverage can apply. With extra backup for your belongings, you can enjoy your business trip with fewer tech-related worries.
How do I get a Travelex quote for business travel insurance?
Just tap the orange “Get quote” button below (or at the top of the page) to get a free online quote. Just remember to consider our Ultimate plan if you’d like to include our cancel for business reasons and baggage upgrade in your policy for extra coverage.
